Facilities Manager

Date:  Sep 10, 2023

Orlando, FL, US, 32824-7109

Company:  WillScot | Mobile Mini
Req ID:  49902

At WillScot Mobile Mini (NASDAQ WSC), our 4000+ people are at the heart of everything we do. In addition to providing industry-leading pay and benefits, we provide opportunities for development and upward mobility, while investing in the communities we serve.


We are the undisputed leader in providing innovative flexible workspace and portable storage solutions, serving an incredible range of customers across all industries from 240+ locations across the United States, Canada, and Mexico.


Our values are our foundation. We’re constantly striving to diversify our teams to ensure we have the best and brightest talent. We’re deeply committed to creating an inclusive and equitable workplace where each person can contribute while being their authentic self. For more about WillScot Mobile Mini and who we are, click here.


Come build your future with us!




This position is responsible to be the first point of contact for physical facilities support as well as provide administrative support to the Legal/Real Estate department.


  • Ensure that the facility is fully operational with all utilities functioning properly. Including but not limited to maintain cleanliness and integrity of the physical space, to include, regular inspections of the space (doors, furniture, and fixtures)
  • Handle day-to-day local site activities and employee facility related requests, such as temperature, parking, cubicle/office assignments, furniture repairs, furniture orders/changes and office/cubicle moves
  • Schedule and supervise maintenance repair work and assist with checking installation and servicing building equipment 
  • Collaborate with building owners and upper management on budgeting for facilities needs 
  • Manage, schedule, negotiate with outside contractors in support of the Company’s facilities, including vending machines, coffee service, and other facility related vendors as well as maintaining related records and contracts
  • Provide department administrative support to include: 
    • Coordinating meetings and travel
    • Assist with real estate activities 
    • Assist with public filings
    • Compose routine correspondence
    • Provide information to internal/external customers
    • File correspondence and legal documents
  • Perform all functions of a mail room including:
    • Receiving shipments notifying recipients
    • Daily post office trip for certified mail
    • FedEx shipping and labeling
    • Stocking all required materials for mail room
  • Manage all Office Depot, Grainger, FedEx, and Amazon accounts including purchase order management
  • Maintain and update floor/layout maps. Maintain an up-to-date seating chart and distribute to senior leaders as needed
    • Coordinate, schedule and negotiate with building landlord on issues relating to such items as janitorial services, security, and parking
  • Propose cost saving solutions and ways to improve efficiencies
  • Manage inventory of office cubicles and furniture
  • Develop and maintain Site Procedure Manual
  • Assist Safety Department with emergency evacuation plans/fire drills
  • Serve as the primary liaison with regulatory agencies
  • Ensure compliance with all applicable occupational health and safety regulations: federal, state, and local
  • Maintain a site specific emergency action plan
  • Coordinate life safety drills, i.e. fire, severe weather, active threats, etc
  • Perform/facilitate regular inspection of fire extinguishers, AED, security system, and first-aid cabinet
  • Other duties as assigned


Equipment Used and Responsibility:

  • Computer, telephone, and electronic office equipment
  • Intermediate MS Office skills (Word, PowerPoint, Excel, and Outlook) 


  • 2 years’ experience of facilities, property management or building operations experience
  • Experience handling sensitive and or confidential information
  • Strong project management skills
  • Ability to multitask, meet deadlines and complete projects in a timely manner
  • Ability to problem solve and mitigate/manage obstacles
  • Communicate clearly: verbal and written
  • Bachelor’s degree preferred
  • Financial and budgetary management experience preferred



Disclaimer: This posting describes the general nature and level of work performed and does not represent an exhaustive list of responsibilities, duties, or skills required. Collaboration and teamwork drive our success. Team members may be required to perform duties outside normal responsibilities from time to time as needed.


WillScot Mobile Mini provides equal employment opportunities to employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.


WillScot Mobile Mini embraces diversity and is committed to equal opportunity in all aspects of employment, including recruiting, hiring, promotion, termination, leaves of absence, compensation, and training. We are focused on building teams that include a variety of backgrounds, lived experiences, and skills.

The more inclusive we are, the stronger we will be!

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