Division Admin Manager

Date:  Nov 19, 2023

Rialto, CA, US, 92377

Company:  WillScot | Mobile Mini
Req ID:  50378

At WillScot Mobile Mini (NASDAQ WSC), our 4000+ people are at the heart of everything we do. In addition to providing industry-leading pay and benefits, we provide opportunities for development and upward mobility, while investing in the communities we serve.


We are the undisputed leader in providing innovative flexible workspace and portable storage solutions, serving an incredible range of customers across all industries from 240+ locations across the United States, Canada, and Mexico.


Our values are our foundation. We’re constantly striving to diversify our teams to ensure we have the best and brightest talent. We’re deeply committed to creating an inclusive and equitable workplace where each person can contribute while being their authentic self. For more about WillScot Mobile Mini and who we are, click here.


Come build your future with us!



The Division Admin Manager is key to supporting the Divisional Sr. Vice President and local Branch Coordinators influencing an efficient work environment. This role will ensure elevated levels of organizational effectiveness, communication, and safety.

In this role, you will be providing support to the Divisional Senior Vice President, serving as administrative liaison between the divisional office, branch locations and corporate office, supporting local Branch Coordinators in administrative policies and processes, and coordinating travel and off-site divisional meetings. This is a key role that helps ensure smooth operations and support to our team! 


  • Provide administrative support to the Divisional Senior Vice President 

  • Serve as administrative liaison between divisional office, branch locations and corporate office 

  • Make travel arrangements and reconcile expense reports for the Divisional SVP and others when required 

  • Coordinate event (i.e., off-site, and divisional meetings); working with travel vendor to negotiate best pricing 

  • Generate purchase orders such as supplies, new fleet PO’s, Sale purchases & Buy Backs, ensuring all proper documents are complete and payments received 

  • Partner with HR team, submitting changes within the HR Information System, as needed 

  • Act as a back-up on Salesforce approvals; ensure proper coding/processing of T&E credit card receipts 

  • Collaborate as “Fleet Liaison” between branches and Fleet Management, change/create complex numbers and unit sizes within the functional division 

  • Conduct onboarding for new employees and/or ongoing process changes to the divisional team, ensure Branch Coordinator KPI’s are being met daily 

  • Oversee month-end / year-end activities, included but not limited to, financial statements, journal entries and GL reviews for each branch in the division 

  • Provide administrative transactions for division’s Accounts Payable invoicing 

  • Manage IT hardware requests for the DSVP and divisional staff 

  • Manage DOT program and ensure all files are complete and accurate


  • High School diploma or GED 

  • Ability to work independently in a fast-paced environment is a must 

  • Knowledge of computers is necessary and good communications skills are required for dealing with customers, sales, contractors, shop personnel as well as WillScot Mobile Mini’s employees at various branch locations 

  • Must be professional, organized, punctual and able to work in a dynamic environment with demonstrated ability to manage multiple tasks and demands 

  • Must possess strong written and verbal communication skills 

  • Highly ethical with the ability to manage confidential information with complete discretion and sensitivity 

  • Knowledge and proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) 

Disclaimer: This posting describes the general nature and level of work performed and does not represent an exhaustive list of responsibilities, duties, or skills required. Collaboration and teamwork drive our success. Team members may be required to perform duties outside normal responsibilities from time to time as needed.


WillScot Mobile Mini provides equal employment opportunities to employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.


WillScot Mobile Mini embraces diversity and is committed to equal opportunity in all aspects of employment, including recruiting, hiring, promotion, termination, leaves of absence, compensation, and training. We are focused on building teams that include a variety of backgrounds, lived experiences, and skills.

The more inclusive we are, the stronger we will be!

Nearest Major Market: Riverside
Nearest Secondary Market: Los Angeles

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