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Office Manager

Date: Dec 23, 2021

Location: San Antonio, TX, US

Company: WillScot | Mobile Mini

ABOUT THE JOB:

The Office Manager will have direct reporting line to the Branch Manager. To provide assistance to the Branch Manager by managing the office paperwork, procedures and providing guidance to the office staff whilst promoting a positive atmosphere in the office. The ideal candidate would have some experience of the hire industry, however this is not essential as training and coaching would be provided.

 

What we can offer you

  • Competitive salary + Possible overtime where available
  • Company bonus scheme
  • 31 days holidays, including bank holidays which will increase with service
  • Free training and career progression plans
  • Regular performance reviews and succession plans for 1, 3 and 5 years with opportunity for career progression.

WHAT YOU'LL BE DOING:

  • Responsible for completing branch invoicing, including sales invoices, relocations, damages and rebills
  • Responsibility for ensuring all activations on daily basis of hire and sales contract are completed
  • Work with Credit Control/Purchase Ledger to resolve customer invoice queries
  • Complete purchasing processes for the branch to include stock for the Yard, office supplies and trucking purchase orders
  • Manage the petty cash on a day to day basis
  • Complete X-hire approval requests and activations.
  • Sourcing of X-hired equipment and placing the order with suppliers
  • Delegate responsibilities efficiently and ensure all office staff are aware of their own and other’s responsibilities in the office.
  • Effective management of container locks and keys
  • Adhere to all Mobile Mini procedures and paperwork
  • Receive and collate information from the branch
  • Knowledge of all of the company computer systems
  • Assist the Branch Manager in maintaining and promoting a positive working environment.
  • Supportive leadership duties

EDUCATION AND QUALIFICATIONS:

  • Previous experience in a similar role
  • Supervisory experience preferred
  • Excellent ability to communicate clearly and effectively
  • Computer literate
  • Excellent organisational and administration skills
  • High level of commitment and flexibility required
  • Able to work in a team and encourage a supportive, positive atmosphere
  • Be passionate about providing the best customer service
  • Always maintain a positive and enthusiastic attitude
  • Be honest and open with both customers and colleagues at all times
  • Promote Mobile Mini’s core values to the branch at all times and lead by example
  • Be a supportive member of the branch

The above list is not exhaustive and you may be required to carry out additional duties from time to time to meet the needs of the business.

Mobile Mini, is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status with respect to recruitment, hiring, promotion and other terms and conditions of employment.  Mobile Mini takes affirmative action in support of this policy to employ and advance in employment individuals who are minorities, women, disabled, and veterans. Disclaimer:  The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Mobile Mini is an equal employment affirmative action employer.  If you need accommodation for any part of the application process because of a medical condition or disability, please call the Mobile Mini HR Service Center at 480-894-6311 to let us know the nature of your request.


Nearest Major Market: San Antonio

Job Segment: Outside Sales, Bank, Banking, Administrative Assistant, Manager, Sales, Finance, Administrative, Management